How we manage, process and protect your data
Stanton House delivers Interim & Permanent recruitment solutions. The recruitment industry is one of the most personal, discreet and life changing industries. When you engage with Stanton House you are trusting us with your data and we are passionate about creating exceptional experiences for our customers and how we manage your data is central to this ethos. We may change the terms of this policy from time to time. This version is dated May 2018.
Our commitment to you:
We will only store your data if you have agreed for us to do so and will always explain how we intend to use it when we seek your agreement
Protecting your data is of the upmost importance and we will always ensure that our internal processes are adequate and appropriate security measures and technology is in place
Your personal data is only accessible by people that need to access it (restricted access)
Any information that may be used will be kept up to date to ensure that you are matched with the opportunities that are right for you
We will not keep your data for longer than we need to – if we have not engaged in, or received any communication for 36 months we will anonymise and delete your data.
What data might we capture?
|Type||Provided by you||Captured by us||Why do we capture it?|
|Name||X||X||To identify you|
|Email address||X||X||To enable us to communicate to you via email|
|Postcode||X||X||To help us match you to appropriate opportunities|
|Basis of the Right to work in the UK?||X||X||To help us match you to appropriate opportunities|
|Unspent convictions||X||To fulfil our obligation to our clients|
|County Court Judgements||X||To fulfil our obligation to our clients|
|Individual Voluntary Agreement||X||To fulfil our obligation to our clients|
|Professional Indemnity Insurance cover||X||To fulfil our obligation to our clients|
|Reference details||X||To fulfil our obligation to our clients|
|CV||X||X||To help us match you to appropriate opportunities and progress your application|
|Employment preference||X||To help us match you to appropriate opportunities|
|Details of previous applications to a specific Client organisation||X||To fulfil our obligation to our clients|
|Whether you have members of close family at a specific Client organisation||X||To fulfil our obligation to our clients|
|Most recent company||X||X||To help us match you to appropriate opportunities|
|Current job title||X||X||To help us match you to appropriate opportunities|
|Professional qualifications||X||X||To help us match you to appropriate opportunities|
|Mobile phone number||X||To enable us to communicate with you|
|LinkedIn profile||X||X||To enable us to communicate with you|
|Skype address||X||To enable us to communicate with you|
|Home phone||X||To enable us to communicate with you|
|Preferred Salary / Preferred Day Rate||X||To help us match you to appropriate opportunities|
|Benefits / package||X||To help us match you to appropriate opportunities|
|Experience – Skills, Specialty and expertise||X||X||To help us match you to appropriate opportunities|
|Languages||X||X||To help us match you to appropriate opportunities|
|Desired Locations||X||To help us match you to appropriate opportunities|
|Notice Period / Interim – assignment end date||X||X||To help us match you to appropriate opportunities|
Special categories of personal data
As standard practice, we do not capture or request special categories of data. If it is required to fulfil the successful delivery of our services we will always obtain your consent. Due to the nature of our interaction sometimes Special Category data may be shared by yourself or disclosed within a document. We will not use or record this information as part of our interaction and if identified within a specific document we may request an alternative copy.
By consenting to this privacy notice you are giving us permission to process your personal data specifically for the purposes identified.
Where we are asking you for sensitive personal data we will always tell you why and how the information will be used. You may withdraw consent at any time by emailing your request to email@example.com
Where else will your data go?
Stanton House Ltd will not pass on your personal data to third parties without first obtaining your consent. The following third party suppliers may receive your personal data to help us fulfil key processing activities (further details of these third parties are available upon request):
Any personal data captured may be stored within a secure cloud based CRM system and/or saved to our cloud based Office Management and document storage system
Other Stanton House Entities controlled (directly or indirectly) by Stanton House Ltd.
Providing access and control to your data
At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:
Right of access – you have the right to request a copy of the information that we hold about you.
Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.
Right of portability – you have the right to have the data we hold about you transferred to another organisation.
Right to object – you have the right to object to certain types of processing such as direct marketing.
Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
Right to judicial review: in the event that Stanton House Ltd refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain as outlined below.
In the event that you wish to make a complaint about how your personal data is being processed by Stanton House Ltd (or third parties), or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority and Stanton House Ltd’s GDPR Owner.
The details for each of these contacts are:
|Supervisory authority contact details||GDPR Owner contact details|
|Contact:||Information Commissioner's Office||Nick Eaves|
|Stanton House Limited|
25 Farringdon Street
|Telephone||0303 123 1113 (local rate)|
01625 545 745 (national rate)
|0203 823 9300|
You can read more about how and why we use your data by visiting our Online Privacy Statement that is available on http://stantonhouse.com/privacy-policy